1. Introduction
One Key Accounting, a division of Algara Corporation ("Company," "we," "us," or "our"), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at onekeyaccounting.com or use our professional services.
Please read this policy carefully. If you disagree with its terms, please discontinue use of our site and services.
2. Information We Collect
Information you provide directly:
- Name, address, phone number, and email address
- Social Security Number or Employer Identification Number (for tax services)
- Financial records, bank statements, and tax documents
- Business information including revenue, expenses, and payroll data
- Any other information you choose to share with us
Information collected automatically:
- IP address and browser type
- Pages visited and time spent on our website
- Referring website addresses
- Device information
3. How We Use Your Information
We use the information we collect to:
- Provide bookkeeping, tax preparation, payroll, and other financial services
- Represent you before the IRS and other tax authorities
- Communicate with you about your account and our services
- Send invoices and process payments
- Comply with legal and regulatory requirements
- Improve our website and services
- Respond to your inquiries and requests
4. How We Share Your Information
We do not sell, trade, or rent your personal information. We may share your information only in the following circumstances:
- With your consent — when you authorize us to share information with third parties
- Service providers — with trusted partners who assist in delivering our services, under strict confidentiality agreements
- Legal requirements — when required by law, court order, or government authority
- Tax authorities — with the IRS or state tax agencies as necessary to represent you or file your returns
- Business transfers — in the event of a merger, acquisition, or sale of assets, with appropriate notice to you
5. Data Security
We implement industry-standard security measures to protect your information, including:
- Encrypted transmission of sensitive data (SSL/TLS)
- Secure client portal for document sharing
- Password-protected systems with limited employee access
- Regular security reviews and updates
However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
6. Data Retention
We retain your financial records and personal information for as long as required by applicable law and professional standards — typically seven years for tax records. After this period, records are securely destroyed.
7. Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information (subject to legal retention requirements)
- Opt out of marketing communications at any time
- Receive a copy of your data in a portable format
To exercise any of these rights, please contact us at team@onekeyaccounting.com.
8. Cookies
Our website may use cookies to enhance your browsing experience. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of our website may not function properly without cookies.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their privacy policies before providing any personal information.
10. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page with an updated effective date. We encourage you to review this policy periodically.
12. Contact Us
If you have questions or concerns about this Privacy Policy, please contact us:
- One Key Accounting — Algara Corporation
- 18-20 Lackawanna Plaza, Suite 300, Montclair, NJ 07042
- team@onekeyaccounting.com
- (973) 980-3870